Executive Headhunters
0207 160 6996 | Social:
Executive Headhunters 0207 160 6996 | Social:
1.1 Executive Headhunters EMA Partners UK (we or us) are committed to protecting the personal information and privacy of the candidates we represent and the clients for whom we work.
1.2 This Information Notice, together with any other documents referred to in it, sets out the basis on which any personal data that we collect from or about you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we treat it.
1.3 For the purpose of the General Data Protection Regulation, the data controller is Executive Headhunters Ltd (company number 05592776), whose registered office is at Stocks Court, 18-20 Old Market Place, Altrincham, Cheshire, WA14 4DF.
1.4 We may update this Information Notice from time to time. Any changes we make in the future will be posted on our website at www.executiveheadhunters.co.uk. Please check back regularly to see any updates or changes.
2.1 The contact details for our Data Protection Officer are as follows:
2.1.1 Alison Ryan
2.1.2 Client Services Director
2.1.3 alisonryan@executiveheadhunters.co.uk
2.1.4 0207 160 6996
2.1.5 Stocks Court, 18-20 Old Market Place, Altrincham, Cheshire, WA14 4DF
2.2 It is the responsibility of the Data Protection Officer to keep our organisation and our staff informed and advised about their obligations to comply with data protection laws, to monitor compliance with those laws, to advise on data protection impact assessments, to train staff and conduct internal audits, and to be the first point of contact for supervisory authorities and for individuals whose personal data we are processing.
3.1 We process personal data about our stakeholders (by which we mean current and former candidates, clients and any other person who has contact with us) in a range of ways, and for a range of purposes.
3.2 The categories of person about whom we process personal data are described in more detail in the Particulars of Processing that are set out in the Schedules to this Information Notice. The specific Schedules are as follows:
3.2.1 Candidates;
3.2.2 Clients;
3.3 It may be the case that you have contact with us in more than one capacity, so please look at all the Schedules that may apply to you if you wish to know more about how we process your personal data.
4.2.1 The right to request access to the personal data that we hold about you;
4.2.2 The right to request rectification of the personal data that we hold about you;
4.2.3 The right to request erasure of the personal data that we hold about you;
4.2.4 The right to request restriction of processing about you;
4.2.5 The right to object to processing; and
4.2.6 The right to data portability.
If you wish to invoke any of the above rights, please notify our Data Protection Officer using the contact details set out in Section 2 above. Please include the words DATA PRIVACY REQUEST in the subject line of your email, or at the top of your letter.
4.3 Where our processing of personal data is based on your having given consent, you have the right as a data subject to withdraw that consent at any time. If you wish to invoke this right, please notify our Data Protection Officer using the contact details set out in Section 2 above. Please include the words DATA PRIVACY REQUEST in the subject line of your email, or at the top of your letter.
4.4 You have the right to lodge a complaint with a supervisory authority. In the United Kingdom, the supervisory authority is the Office of the Information Commissioner, full contact details for which can be found at https://ico.org.uk/global/contact-us/
5.1 You can contact us in the following ways if you have any questions or concerns about personal data and privacy matters:
5.1.1 info@executiveheadhunters.co.uk
5.1.2 0207 160 6996
5.1.3 Stocks Court, 18-20 Old Market Place, Altrincham, Cheshire, WA14 4DF
5.2 Please include the words DATA PRIVACY REQUEST in the subject line of your email, or at the top of your letter.
| Category of data subject | Candidates |
|---|---|
| Categories of personal data that we process | Name, address and other contact details Date of birth Nationality (and work permit details where relevant) Academic history and qualifications Career history, referee details and references Salary and benefit entitlement |
| Purposes of the processing | We process the personal data listed above for the purposes of operating a recruitment service, providing services to both candidates and employers. |
| Lawful basis of processing | The lawful basis of processing is (a) that the processing is undertaken with the consent of the data subject, and/or (b) that the processing is necessary for the performance of a contract to which the data subject is party, or in order to take steps at the request of the data subject prior to entering into a contract. |
| Recipients of the personal data | The personal data that we hold about candidates will be disclosed to prospective employers, where we have the specific permission of the candidate to such disclosure. The personal data will be securely stored by Dillistone Systems Ltd , a company registered in England under company number 02043300 with its registered office at 50 Leman Street, London E1 8HQ, United Kingdom and trading as Filefinder. Filefinders’ services include the provision of software that allows search firms to store contact details and professional information for the search firms’ own candidates and clients. The storage is carried out under a written contract that includes safeguards for the rights and freedoms of data subjects. |
| Overseas transfers | If the role being applied for is based overseas, candidate information will be passed on to the overseas client with permission from the candidate |
| Duration of processing | Unless the candidate consents to their information remaining on our database, personal data will continue to be processed for 1 year following a lack of active engagement |
| Is the provision of this personal data a statutory or contractual requirement, or a requirement necessary to enter into a contract? If so, is the data subject obliged to provide the personal data in question? What are the possible consequences of failure to provide such data? | You are not obliged to provide the personal data in question. However, if you do not provide the personal data, we may be unable to match your details up with potential employers. |
| Is there any automated decision-making done using the personal data (including profiling)? If so, (a) what logic is involved, and what are the significance and envisaged consequences of the processing for the data subject? | During the process, candidates may be subject to psychometric profiling. This profiling serves only to aid recruitment process, and ensure candidates and employers are matched correctly. This profiling is not strictly required, however if candidates do not carry out the profiling process, we may be unable to match their details with potential employers and gauge their suitability for the role. None of the profiling used is automated. |
| Plans for further processing | Unless given permission by the candidate, no further processing will be carried out. |
| Category of data subject | Clients |
|---|---|
| Categories of personal data that we process | Name, address and other contact details Nationality (and work permit details where relevant) Position in their company Company information (name, industry, website, number) Role being recruited for Information on the role (salary range, desired candidates, etc) |
| Source of information | The above personal data is received direct from the data subject. |
| Purposes of the processing | We process the personal data listed above for the purposes of operating a recruitment service, providing services to both candidates and employers. |
| Lawful basis of processing | The lawful basis of processing is (a) that the processing is undertaken with the consent of the data subject, and/or (b) that the processing is necessary for the performance of a contract to which the data subject is party, or in order to take steps at the request of the data subject prior to entering into a contract. |
| Recipients of the personal data | The personal data that we hold about clients will be disclosed to prospective candidates, where we have the specific permission of the client to such disclosure. The personal data will be securely stored by Hubspot Inc., 25 First Street, 2nd Floor, Cambridge, MA 02141 USA, whose services include the provision software that allows search firms to store contact details and professional information for the search firms’ own candidates and clients. The storage is carried out under a written contract that includes safeguards for the rights and freedoms of data subjects. |
| Overseas transfers | If the candidates are located overseas, client information will be passed on to the overseas candidate with permission from the client |
| Duration of processing | Unless the client consents to their information remaining on our database, personal data will continue to be processed for the duration of the replacement period, and 3 years following a lack of active engagement |
| Is the provision of this personal data a statutory or contractual requirement, or a requirement necessary to enter into a contract? If so, is the data subject obliged to provide the personal data in question? What are the possible consequences of failure to provide such data? | You are not obliged to provide the personal data in question. However, if you do not provide the personal data, we may be unable to match your details up with potential candidates. |
| Is there any automated decision-making done using the personal data (including profiling)? | No. |
| Plans for further processing | Unless given permission by the candidate, no further processing will be carried out following the end of the replacement period. |
| Name of Cookie | Purpose | Strictly Necessary |
| __hstc | The main cookie for tracking visitors. It contains: the domain, utk (see below), initial timestamp (first visit), last timestamp (last visit), current timestamp (this visit), and session number (increments for each subsequent session) | Yes |
| hubspotutk | This cookie is used for to keep track of a visitor’s identity. This cookie is passed to HubSpot on form submission and used when deduplicating contacts. | Yes |
| __hssc | Cookie for keeping track of sessions. This is used to determine if we should increment the session number and timestamps in the __hstc cookie. It contains: the domain, viewCount (increments each pageView in a session), session start timestamp. | Yes |
| __hssrc | Whenever HubSpot changes the session cookie, this cookie is also set. We set it simply to the value “1”, and use it to determine if the user has restarted their browser. If this cookie does not exist when we manage cookies, we assume it is a new session. | Yes |
| __hs_opt_out | This cookie is used by the opt-in privacy policy to remember not to ask the user to accept cookies again. This cookie is set when you give users the choice to opt out of cookies. | Yes |
| __hs_do_not_track | This cookie is set when you give users the choice to opt out of cookies and they choose to do so. It disables tracking and personalization. | Yes |
| __hs_testcookie | This cookie used to test whether the visitor has support for cookies enabled. | Yes |
| hsPagesViewedThisSession | This cookie used to keep track of page views in a session. | Yes |
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